CIC Structure

 

The Coffee Industry Corporation Limited is incorporated under the Companies Act and conferred with powers to be responsible for industry regulation, research and extension as set out in its Constitution. Regulatory powers and functions were conferred upon it by Parliament under the CIC (Statutory Functions & Powers) Act 1991.

The CIC exists to provide leadership, facilitative and support services to the Papua New Guinea Coffee Industry. The three pillars and the strategies that has been developed in support of our role will be facilitated by the core functions of the CIC through:

  • Coffee Research, Extension and Growers Support Services
  • Regulation and Policy that will support Promotion and Market Intelligence
  • Corporate Support Services

CIC Functional Structure

The following is a diagram of the CIC functional structure.

CIC Executive Committee

The purpose of the Executive Committee (EXCO) is to facilitate the process of resource allocation and prioritization and to make appropriate recommendations to the Chief Executive Officer and the Board for approval. The EXCO is a committee of the CEO and the Board as a think-tank and driver of high impact activities carried out by CIC to ensure efficiency, accountability and to achieve desired returns on investments.

Coffee Research & Extension Advisory Committee

The purpose of the Coffee Research and Extension Advisory Committee (CREAC) is to support the role of Planning, Monitoring and Evaluation office to provide the monitoring and evaluation of CIC operations in research, extension, coffee inspection, export control and socio-economic studies and activities.

All other functions of the organisation structure are respective of the two main divisions of the CIC with the commercial operations of the corporation functioning as the business arm.



The Corporate Support Services section provides support services in governance, finance, human resources, and property management to the industry.

Its functions and roles are to implement personnel and administration, and finance and accounts.

 

The Secretariat comprises:

  • Board secretariat;
  • Industry support coordination;
  • Public relations; and
  • Planning, monitoring and evaluation.

These are offices and functions that report directly to the CEO.

Board Secretariat and Industry Relations

The main functions of the secretariat include:

  • secretarial and support duties to the Board,
  • administer CIC policies, Act and Constitution,
  • conduct of AGMs and Board meetings,
  • preparation and lodgement of annual returns and reports,
  • provide support services to the industry subsectors,
  • management of legal matters,
  • manage public relations activities and support to CEO’s office.

Planning, Monitoring and Evaluation Office

The PM & E supports the coordination and administers all programs and projects in the CIC. The PM & E provides the necessary liaison between EXCO and the CIC’s project teams. The project teams may be located in PM & E or elsewhere depending on circumstances such as the size of the project team, term of the project, logistics issues and others.

A full time PM & E Manager reporting to CEO will manage the Projects office. Functions performed by the PM&E include:

    • Facilitate CIC’s planning, monitoring and evaluation process;
    • Acting as a catalyst for the projects process;
    • Tracking, analysing and collating project reports;
    • Reporting on the progress of projects against planned milestones, and act as an early warning mechanism for the EXCO on project slippage;
    • Undertaking a quality control function on the CIC project process, providing guidance to the project teams and input to the EXCO as necessary.

 

Services to the Industry sub-sector are provided by the Industry Associations Office. The Industry Association office exists between the Coffee Industry Corporation and four sector associations registered with IPA as the industry's socio-political organisations to guard the industry against any negative effects by the government or any other organisation.

The four sub-sector stakeholder associations are:

  • PNG Smallholder Coffee Growers Association (PNG SHCGA)
  • PNG Blockholder Coffee Growers Association (PNG BHCGA)
  • PNG Coffee Plantation and Processors Associations (PNG CPPA) and
  • PNG Coffee Exporters Council

Functions of Industry Associations Coordinator

The Industry Associations office is responsible for:

  • conducting meetings and elections every three years for office bearers
  • establishing dialogue with partners and banking institutions
  • ascertaining transparency in electoral procedures and public awareness.
  • advising associations appointed representative (directors to the CIC Board) on association issues
  • prepare reports and make submissions to the CIC on behalf of the industry
  • liaise with other sections within CIC and carry out promotions for membership growth
  • partnering with outside organisations and government institutions to enhance CIC policy objectives.

The respective sub-sector association operations can be defined as:

  • PNG SHCGA - is made up of individual coffee growers who have a minimum of 700 coffee trees from a village-based association. These farmers then nominate their association executives including a chairman who becomes a constituency rep to the district.
  • PNG BHCGA - this association is made up of blockholders who operate in the similar way as SHCGA but nominate one director to the CIC Board as to meet CIC constitution requirements.
  • Similarly the CPPA and Exporters Council consists of plantations, processors and exporters who have their office executives nominated by election process and concurrently nominate directors in their separate meetings and elections to the CIC Board.

 

Composition

Representatives of Industry Stakeholders and the Government are part owners of the Coffee Industry Corporation Ltd and are represented on the Board of Directors. The CIC Ltd has a 12-member Board comprising of:

  • 6 Smallholder Association Representatives (Western Highlands, Simbu, Eastern Highlands, Momase, New Guinea Islands, Southern Region)
  • 3 Government Representatives (Treasury, Commerce and Industry, Department of Agriculture and Livestock)
  • 1 Exporters Council Representative
  • 1 Plantations and Processors Representative
  • 1 Blockholders Association Representative

Role of the Board

The CIC Board of Directors play an important role in the running of the CIC Ltd in line with stakeholder and government social and policy goals and hence will continue to provide the following: 

  • Policy Direction
  • Legislation
  • Political Lobbying
  • Protection for the Industry

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